Course Policy

Registration: Enrollment, Sit-in, and Class Transfers

Enrollment

Students are enrolled as students in WI2012 by:

1. Registering through SIX according to available classes,
2. Printing the KSM, and
3. signing the study contract.

Incorrect class registration will result in a failed enrollment status.

Discrepancies on National ID: Students with discrepancies in belief/religion data on their official documents may register as students of WI2012 by providing:

1. A statement letter from a church congregation where the student resides, or
2. A statement letter from the Academic Advisor and/or Study Program.

Please contact the Lecturer/Class Assistant for such requests.

Sit-in

• Students not yet registered in SIX are allowed to sit-in until the PRS ends.
• Sit-in students must attend at least one class lecture before PRS opens, or may risk failing the course due to their attendance is below threshold.
• Sit-in students are required to finalize their registration through SIX and print their KSM when the PRS opens.

Request sit-in attendance with your Class Assistants.

Class Transfers:

• Class transfers are considered sit-in until the PRS period ends; follow the sit-in procedure.
• Students must finalize their transfer by taking a different SIX Class when PRS opens, or by applying through the Academic Directorate/Study Program Office.
• Students are prohibited from transferring between WI2012 classes after the PRS period has ended.

Classes: Attendance and Leaves

Attendance

• Students are required to attend class sessions according to the SIX Class they registered for.
• Student attendance is recorded via SIX or manual attendance sheets.
• Late attendance exceeding 15 minutes is considered an absence, except for urgent and verifiable reasons.
• An attendance status of minimum 80% is required to be eligible for a course grading.

Leaves

Students may apply for a leave under the following conditions:

• The application is submitted at least 2 hours before the lecture begins.
• Attach an approved permit/supporting letter.

Apply for a permit via Microsoft Forms. Follow this link: https://wi2012.com/en/leave

The following types of permission requests are considered acceptable:

1. A medical certificate issued by an outpatient or inpatient physician; or
2. A medical statement issued by a parent or legal guardian, accompanied by the parent’s or guardian’s name and contact number; or
3. An official letter from the Study Program confirming participation in a replacement class, laboratory session, field course, or studio activity; or
4. An official letter issued by the Institut Teknologi Bandung (ITB) confirming participation in competitions or off-campus activities as an official representative of the university or the country, or other activities subsequently approved by ITB.

Permission requests based on the following reasons will not be accepted:

• Student association activities;
• Other student organizational activities without official approval from ITB as a formal representation;
• Activities organized by off-campus organizations;
• Non-urgent family matters.

Attendance Status

For each session:

• Students present according to policy will be marked as Present (P).
• Students with approved permits will be marked as Excused Absence (E) or Sick Leave (S).
• Otherwise, they will be marked as Absent/No Remark (A).

Total attendance is calculated from the number of lecture sessions (N) minus the number of Absent/No Remark (A) entries.

Integrity

Students who commit any form of attendance forgery will be sanctioned with score cancellation and given an E grade. Forgery includes, but is not limited to:

• signing attendance for other students,
• marking presence but not attending the lecture,
• marking presence but arriving more than 15 minutes late,
• leaving the class before the lecture ends,
• submitting unverifiable letters/documentation.

Exams

Students are registered as exam participants if:

• they are registered in SIX and have printed their KSM.
• there are no academic integrity cases.
• Absent/No Remark (A) status does not exceed 3 times.
• final attendance is at least 80%.

Daily Devotional and Mentoring

Information for Daily Devotional and Mentoring will be available during PRS.